Event Registration/Space Reservation Form

Event Registration/Space Reservation Form

2025-2026
All clubs must submit a registration for club meetings and club events, whether on or off campus. This form will also serve to reserve a space on campus and check out equipment from the Office of Student Life.

Before your club completes this form, please be sure your club's registration was approved through the Office of Student Life. Either a club officer or advisor must complete this form.

All club activities, meetings, and events must be approved by the Office of Student Life at least four (4) weeks in advance. This allows the Office of Student Life to review, reserve the space if available, communicate to club officers if changes need to be made, and for advisors to put in necessary work orders, etc.
Will you need the Office of Student Life to reserve the event or meeting space for you?*

YesNo

Club Information
Club Name*
Please enter your club's name.
Club Officer*
Please enter your full name.
Position*
Please select one of the following options from the drop-down menu.
Student Email*
example@mustangs.deltacollege.edu
Club Advisor*
Please enter the name of you club advisor.
Faculty/Staff Email*
example@deltacollege.edu
Is your club hosting an event or meeting?

EventMeeting

Club Meeting Information
For Club Meetings
- Food is not allowed in classroom spaces. Please clean up any mess created.
- If you re-arrange desks or classroom setup, clubs are to move furniture back.
- Please be mindful of classroom equipment.
- Ensure doors are locked and lights are shut off.
During the meeting, the club advisor is responsible for:
- Ensuring all District safety measures, guidelines and protocols are followed by participants.
- Attending and staying the duration of the event.
- Supervising the facilities, equipment, and attendees.
- Ensuring club members and event guests are in compliance with District policies and procedures.
- Contacting District Police in case of an emergency.
- Ensuring the location is properly cleaned (e.g., decorations removed, debris and trash removed from floors and tables, etc.).
- Confirming that all students/guests have vacated the premises following the event.
Clubs assume responsibility for all members and guests in attendance and any violations of District policies and procedures that may occur in connection with the event and facility use.
Will your club be hosting a meeting in-person or virtual?*

In-personVirtual
If your club is hosting a virtual meeting, please paste a link below.
Please enter a link to your virtual meeting. (Zoom, Microsoft Teams, etc.)
What building would your club prefer to host your meeting in?*
Please select one of the following options from the drop-down menu.
If your club prefers a specific classroom, please enter the room number.
Please enter the classroom number.
How many members do you expect to attend your meetings?*
Please enter the estimated attendance for your club meeting.

Club Event Information
For Club Events
- Amplified sound is limited to College Hour, Thursdays 12:00pm-1:00pm.
- Please be mindful of classes around you.
- Clubs are not charged to use campus facilities. However, clubs may be charged ticketing fees, staffing and security fees, equipment rental, etc., for events.
- Club events require the approval of the club advisor and Director of Student Life.
- Once your club has received confirmation that the requested location is reserved for your club to use, the group can begin advertising the event.
- The club advisor is responsible for submitting work orders for equipment requests, room set-up, custodial services, audio visual requests and key requests.
During the event, the club advisor is responsible for:
- Ensuring all District safety measures, guidelines and protocols are followed by participants.
- Attending and staying the duration of the event.
- Supervising the facilities, equipment, and attendees.
- Ensuring club members and event guests are in compliance with District policies and procedures.
- Contacting District Police in case of an emergency.
- Ensuring the location is properly cleaned (e.g., decorations removed, debris and trash removed from floors and tables, etc.).
- Confirming that all students/guests have vacated the premises following the event.
- Securing funds received from ticket sales, donations, merchandise sales, etc.
Clubs assume responsibility for all members and guests in attendance and any violations of District policies and procedures that may occur in connection with the event and facility use.
Event Name*
Please enter the name of your club event.
Where will this event be held?*

On campusOff campusVirtual
If your club is hosting a virtual event, please paste a link below.
Please enter a link to your virtual event. (Zoom, Microsoft Teams, etc.)
Event Type*
Please select one of the following options from the drop-down menu.
How many members do you expect to attend your meetings?*
Please enter the estimated attendance for your club meeting.
Event Date Reservation*
Event Start Time*
Event End Time*
What building would your club prefer to host your meeting in?*
Please select one of the following options from the drop-down menu.
If your club prefers a specific area, please enter the room number or outdoor space.
Please enter the classroom number.